Professional Record Online

Welcome to the Faculty PRO Website

This website contains instructions on how to work in Faculty PRO and information on the PRO project history. The PRO system is designed for University of Kansas faculty to manage professional information on teaching, research, and service; to generate curriculum vitae, to prepare annual reports, to prepare promotion and tenure candidate CV documents and other university forms or applications; and to maintain faculty webpages and expand collaboration.

Please see below for instructions on working in PRO and how to run reports (such as CVs, promotion and tenure reports, etc.). You can also access the 2016-17 Quick Reference Card.

For information on using PRO to maintain your faculty webpage, click here.

How to Log into PRO
A walkthrough showing how to log into PRO from the myKU portal.

Left-Hand Menu
A quick guide to the main screen's sidebar navigation.

Manage Activities
A guide to accessing and creating records.

Quick Tips
A quick guide to basic tips for working in PRO, including how to save information and how to use the Search function.

Below are links to instructions on how and where to enter specific information into PRO. Faculty are responsible for keeping their information up-to-date but some categories are automatically updated by the PRO team. Specifically, Courses Taught are entered into PRO from Enroll & Pay each semester while information under Grants, Contracts, and Other Funded Activities is entered once a month with data from the Office of Research.

General Information
Contact information, academic experience, education, etc.

Academic advising, courses developed, etc.

Research/Scholarly/Creative Activity
Publications, presentations, exhibits, etc.

University Service
Departmental, College-level, and University-level activities

Other Service/Professional Development
Consulting, memberships, outreach, etc.

Other Teaching, Research/Scholarly/Creative, Service Activities
Biographical sketches (NIH, NSF), narratives, interviews, etc.

There are two ways to generate reports (such as Promotion and Tenure reports or Annual Reviews) in PRO: Run Reports and Rapid Reports. Run Reports allows you choose the citation style of the report, however you must leave the activities screen to do so. Rapid Reports allows you to generate a report without leaving the screen you’re currently on, but formats reports in APA style only.

How-To: Run Reports

How-To: Rapid Reports
What kind of report should I run?

There are many types of reports and many of them are department- or school-specific. To generate a complete report that incorporates all of your records, select a report type that includes "comprehensive" in the name.


Promotion and Tenure and Progress Toward Tenure Review reports are formatted to match the template established by the Provost's Office. Please note however that reports generated by PRO are only drafts and you should review them closely to ensure proper formatting.

For Annual Reports or Annual Reviews, your department, school, or unit should instruct you on which format to select. For school-specific guidelines on how PRO drafts your annual report, please visit the Drafting Your Annual Report page.

To see what PRO pulls to your faculty webpage, you can also run a Web Page Information Report. To learn more about using PRO on your faculty webpage, click here.

How should I set the date range?

If you seek to generate a comprehensive report that includes all of your records, it's a good idea to set your date range as far back and as far into the future as possible to ensure that no records are omitted.

To generate a report that incorporates records for only a single year, select a range of January 1 to December 31 of that year.

Which file format do I select?

PRO will generate reports in either Microsoft Word or Adobe PDF. Please keep in mind, only reports generated as a Word document can be easily edited. Please note as well that any changes made to the Word document itself WILL NOT be reflected in the PRO system.

Quick Links


As of September 2016, Summer 2016 courses and grades from the Enroll & Pay system have been loaded for faculty to the "Courses Taught" screen.
See all announcements >>

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